Everything you need to know about tracking FIAP-patronaged international salons — from looking up a patronage number and auto-filling salon details, through to exporting the Excel sheet the FIAP application forms expect.
New to FIAP? FIAP (the Fédération Internationale de l'Art Photographique) patronises international photography salons and awards distinctions — NFIAP, AFIAP, EFIAP and the EFIAP levels (Bronze, Silver, Gold, Platinum, Diamond d1–d8), plus the portfolio-based MFIAP — based on how many acceptances (or, for Diamond levels, awards) you accumulate, across how many different works, in how many countries. Exhibition Tracker keeps a per-image ledger so you always know exactly where you stand.
FIAP is the Fédération Internationale de l'Art Photographique — the international federation of art photography, headquartered in Luxembourg. FIAP patronises photography salons around the world and awards distinctions (NFIAP, AFIAP, EFIAP, EFIAP Bronze/Silver/Gold/Platinum, EFIAP Diamond d1–d8, and MFIAP) based on your acceptances, awards and country coverage across FIAP-patronaged salons.
Every FIAP distinction measures three axes at once: total acceptances (or awards, from Diamond level onwards), the number of distinct 'works' (different photographs), and the number of different countries you've been accepted in. Under the 2026 rules the volume tiers are: NFIAP 25 acceptances / 5 countries / 10 works; AFIAP 75 / 15 / 20; EFIAP 200 / 20 / 40; EFIAP/b 400 / 25 / 80; EFIAP/s 600 / 30 / 130; EFIAP/g 900 / 35 / 200; EFIAP/p 1,200 / 40 / 300. From EFIAP/d1 onwards the currency switches to FIAP awards (medals / HMs / ribbons) rather than acceptances. MFIAP is a separate portfolio distinction judged on artistic merit, not counted numerically.
EFIAP Diamond levels are earned on FIAP awards, not raw acceptances. Under the 2026 rules: EFIAP/d1 needs 50 awards / 10 countries / 15 works; d2 100 / 15 / 30; d3 200 / 20 / 60; d4 350 / 25 / 100; d5 500 / 30 / 150; d6 650 / 35 / 200; d7 800 / 40 / 250; d8 950 / 45 / 300. There's a reset rule at EFIAP/p — awards obtained before your Platinum certificate date are reset, except those from the year immediately preceding it. From d1 onward, every photograph you submit for a Diamond application must be new (not used in an earlier FIAP application).
Every FIAP-patronaged salon receives a unique patronage number formatted as yyyy/xxx — the four-digit year the patronage was granted, a slash, then a sequence number (e.g. 2026/295). This number identifies the salon in the official FIAP registry and is what the auto-fill lookup uses.
Use the empty 'Add new' row at the top of the FIAP dashboard table. Fill in Salon Name, FIAP No., Country, Image Title, Section and (if any) Award. Press Enter or click the green tick to save. Tick the 'Acc.' box on rows that were actually accepted — non-accepted entries stay in the ledger but don't count towards distinctions.
Type a FIAP Patronage number (yyyy/xxx format) into the lookup box and press Enter. The app fetches the Salon Name, Country and the official Section list directly from myfiap.net, then pre-fills the new-row form so all you need to add is your image title and pick a section. Massive time-saver when logging catalogues.
From the public FIAP Patronages directory at https://www.myfiap.net/patronages — the exact same data the FIAP website publishes. Salon names, country and section codes match the official records, so anything you export lines up with the salon's catalogue.
Always yyyy/xxx — four-digit year, forward slash, then the patronage number (e.g. 2026/045 or 2025/318). The lookup rejects anything that doesn't match the pattern. You can enter it without the slash and the field will auto-format it in some cases, but yyyy/xxx is the canonical format.
FIAP uses short codes on the listing page (T1, OpenC, NAT, etc.) but the descriptive names (Theme 1, Open Colour, Nature, etc.) are what appear in the official catalogue and application forms. The tracker shows descriptive names so your exports read cleanly and match the paperwork.
The Acc. (Acceptance) checkbox marks whether a given row actually counted as an acceptance. Unaccepted submissions stay in the table for reference but are excluded from Summary, Statistics, country counts and exports. This lets you keep a full submission history without polluting your acceptance tally.
When ticked, the table hides any row where 'Acc.' is unticked, so you see only what actually got accepted. Off by default so you can see your complete submission history. Toggle it any time from the controls bar.
The search bar at the top of the table filters across Salon Name (prefix match), FIAP No., Country, and Image Title (row-level). Image Title filtering returns only the individual matching acceptance — not its siblings — so you can pinpoint a single photo across your entire history.
Each row has its own trash icon in the Actions column. If a salon has multiple acceptances, deleting one row removes just that acceptance and leaves the rest intact. If it's the only row for that salon, deleting it removes the entire exhibition record. You can also select multiple rows via the left-hand checkboxes and use Bulk Delete.
Editing exhibition-level fields (Salon Name, FIAP No., Country) on a single row splits that row into its own isolated exhibition record — sibling rows in the same salon are unaffected. This keeps your history accurate when you correct a typo or mis-grouping without cascading changes across everything.
In the Section dropdown, pick '+ Add custom section' and type a name. Custom sections persist to your account and appear alongside the built-in section list. Handy for salons that use non-standard section names not covered by the FIAP defaults.
Click Import. The dialog will preview the file, auto-detect columns (Title, Salon, Country, FIAP No., Section, Award, Acceptance flag) and let you remap any column manually. Choose Acceptances-only or import every row — non-accepted rows are stored with Acc. unticked so you can still review them later.
Export downloads a plain CSV of all accepted rows in the current view (respecting any active filter or selection). Apply downloads an Excel (.xlsx) formatted exactly like the FIAP application sheet (Acc. N°, Title N°, Title, Salon, Country, Nr FIAP, Award) so you can paste it straight into salon application forms and FIAP distinction applications.
Tick the checkboxes on the left of the rows you want, then click Export or Apply. The buttons show the number of selected rows and the output is limited to those. Combine with the 'Acceptances only' filter to export exactly the subset you need.
Open Statistics from the chart icon at the top. Only rows where 'Acc.' is ticked are counted, so the numbers reflect real acceptances. You'll see breakdowns by year, country, section and image title — useful for spotting which countries you still need to enter to qualify for the next EFIAP level.
Either the number is mistyped or the patronage hasn't been published on myfiap.net yet (new patronages sometimes take a day to appear in the registry). Double-check https://www.myfiap.net/patronages — if it's listed, retry the lookup; if not, log the salon manually for now and re-run the lookup later to auto-populate any missing details.
No — the lookup calls myfiap.net live, so you need an internet connection. Results are cached during your browser session, so re-looking up the same number is instant and doesn't hit the FIAP servers again.
The Admin Panel and Statistics view show distinct FIAP salons, total FIAP records, and total acceptances. Countries are counted by the Country field on each row — as long as you keep that field accurate (the auto-fill does this for you), the tally is trustworthy for EFIAP planning.
Yes — completely. The BPE tracker and FIAP tracker use separate database collections and separate dashboards, so BPE acceptances never leak into FIAP counts and vice versa. Switch between them from the sign-in page or via the header nav.
Yes — the full FIAP tracker (unlimited salons, unlimited acceptances, auto-fill lookups, CSV import, Excel export) is included in the free account. No card required.
Can't find your question? Sign in and drop a note — or head to the BPE FAQ if your question is about UK BPE salons instead.